Резюме: Помощник руководителя (Київ)

Досвід роботи

<p><strong>Experience:</strong></p>
<p><strong>Personal Assistant to the CEO/Executive Assistant - Dreamscape Networks LTD, Kyiv</strong></p>
<p><strong>(November 2019 – ….)</strong></p>
<p><strong>Primary responsibilities:</strong></p>
<ul><li>Manage and maintain the Executive's appointment schedule by planning, booking and scheduling meetings, conference calls and travel arrangements.</li><li>Complete projects by assigning work to staff if required and supervise.</li><li>Conserve the Executive's time by reading, researching and prioritizing tasks at hand.</li><li>Prepare and execute necessary correspondence, emails, messages and drafting letters and relevant documents.</li><li>General bookkeeping, expense reports, reconciling credit card statements and submitting billing information.</li><li>Compile and provide expense reports to the accounts department.</li><li>Reading, researching and analyzing data and information as well as report preparation.</li><li>Attend management meetings.</li><li>Write letters and memos, compiling data for reports, creating computerized presentations, writing reports, editing, proofreading and other information preparation duties.</li><li>Create and manage an efficient documentation and filing system, keeping all records, emails, photos and information archived and in order.</li><li>Welcome guests, visitors and relevant others by politely greeting them in person or on the telephone, answering or directing inquiries.</li><li>Maintain and manage sensitive and confidential information and protect operations with extreme caution.</li><li>Research, plan and make all necessary travel bookings and arrangements.</li></ul><p>Application of visa, passports and all other documents (where needed) for CEO’s staff, family and friends.</p>
<p>Manage, help and assist with any relevant personal responsibilities related to the Executive.</p>
<p><strong>Office Manager – Dreamscape Networks LLP, Kyiv </strong></p>
<p><strong>(Sept 2018 – Oct 2019) </strong></p>
<p><strong><br /></strong></p>
<p>• Maintenance of the office (procurement of products, stationery, ordering water and household chemicals, etc.)</p>
<p>• Organization of work of contractors;</p>
<p>• Assistance in organizing events (conferences, seminars, English lessons, corporate events);</p>
<p>• Conducting events such as Soft Drinks Day, Tasty Day, Muffin’s Day, Friday lunch, Cleaning Day, Birthday Cake.</p>
<p>• Providing the necessary reports;</p>
<p>• Maintaining a database and issuing ID cards (pass to the office);</p>
<p>• Ensuring order, comfort and a pleasant atmosphere in the office;</p>
<p>• Reception and distribution of documentation;</p>
<p>• Welcome guests and relevant others by politely greeting them in person or on the telephone, answering or directing inquiries.</p>
<p>• Budgeting of office expenses;</p>
<p>• Coordination of work cleaning stuff;</p>
<p>• Assistance to the HR department.</p>
<p></p>
<p><strong>Wedding coordinator – Event’s company “Figaro”, Mariupol</strong></p>
<p><strong>(May 2016 – Sept 2018)</strong></p>
<p><strong><br /></strong></p>
<ul><li>answer phone calls and emails, provide information about the services, visiting customers;</li></ul><ul><li>contact potential clients via email or phone;</li></ul><ul><li>develop quotations and proposals;</li></ul><ul><li>plan and coordinate full event cycle, such as food &amp; beverage menu, activities, venue decoration and other individual requests.</li></ul><p><strong>Hostess</strong><strong> Supervisor – French coffee shop-bakery “Hleb du Solei”, Mariupol </strong></p>
<p><strong>(</strong><strong>Oct 2014 – Feb 2016</strong><strong>)</strong></p>
<p><strong><br /></strong></p>
<ul><li>greet customers and provide excellent customer service.</li></ul><ul><li>explain special offers. </li></ul><ul><li>maintain customer relationships in order to build long term brand loyalty.</li></ul><ul><li>assist the manager in developing commercial offers, events and activities.</li></ul><p><strong>Manager for Fashion Theatre (event manager), drama coach for kids – Mariupol Palace of Culture </strong></p>
<p><strong> (May 2011- Feb 2013)</strong> </p>
<p></p>
<ul><li>organizing social events, model shows. Photo shootings;</li></ul><ul><li>assisting in planning and organizing events;</li></ul><ul><li>coordinating team on daily/monthly schedule;</li></ul><ul><li>developing relationships with potential customers in person, via calls and emails;</li></ul><ul><li>maintaining databases;</li></ul><ul><li>managing incoming/outgoing calls; </li></ul><ul><li>receiving and interacting with incoming visitors;</li></ul><ul><li>preparing and editing correspondence, presentations and other documents.</li></ul><p><strong>Key Skills:</strong></p>
<p><strong><br /></strong></p>
<ul><li>effective communicative skills </li></ul><ul><li>managing and supervising skills</li></ul><ul><li>ability to use your initiative when undertaking decision making</li></ul><ul><li>active person with a positive attitude</li></ul><ul><li>flexible, responsible, reliable, well-organized both team and individual player</li></ul><ul><li>adaptable and quick learner</li></ul><ul><li>administrative skills.</li></ul><p><strong> Education:</strong> </p>
<p> Major in Management of organization and administration (Master) - Mariupol State University (Sept 2010 – Jan 2016)</p>
<p><strong> Hobby:</strong></p>
<p>Yoga (studying in the Ukrainian Federation of Yoga), sport, travel, reading, singing.</p>